Open Office: like Microsoft, only free

openoffice1For years, PC users used Microsoft Office programs as a default option, and helped make Bill Gates very rich. Many PCs came with Office pre-installed,making it the path of least resistance. Despite their flaws, programs such as MS Word, Excel and Powerpoint went on to dominate the PC world. In recent years a real option has taken shape, and it is free. Funded by Sun Microsystems, the Open Office suite includes the following elements (with the Microsoft equivalent after the colon).
  • Writer: Word
  • Calc: Excel
  • Impress: Powerpoint
  • Base: Access
  • Draw: Visio
  • Math: Equation Editor
For the vast majority of users, the Open Office programs are equivalent in features, stability and useability. Files are saved either in the native file type, in the equivalent Microsoft file type and many other options. Plugins are available for Microsoft users who wish to open files from the native Open Office formats. Neo Office is a Mac version of the Open Office suite. Open Office reports that 100 million downloads of their software have been completed, with 50 million of version 3.0 alone. Open Office is popular with businesses and governments trying to cut IT costs. As an open source suite of programs, Open Office hosts an community of programmers, who contribute coding and capabilities to the project.
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The Colour of Type

type set well
At the simplest level, readability is about not getting between the reader and the content. According to Robert Bringhurst, "Typography with anything to say ... aspires to a kind of statuesque transparency."  While magazine and advertising design is often about display typefaces, novelty and high impact, book design is much more self-effacing. Book designers aim for an intelligent understanding of the content they are typesetting, and type selection that aids that content. There are a few rough rules of thumb for creating readable text. Serifed typefaces are generally easier to read than unserifed faces. Ornate, fussy typefaces should be reserved for headings/display type only. Generous interline spacing (120% of type height is often cited as an ideal) makes type easier to read, but only up to a point. 'Rivers' of white space running vertically through a poorly set body of text make it harder to read. Judicious hyphenation gives text a more even 'tone', but excessive hyphenation is distracting. Line lengths of approximately 10-15 words are ideal. A type size of between 10 and 12 points will work for most readers, ranging up to 16pts for those with some vision impairment. Narrow margins leave no space for a reader's hands, and  paper thickness and colour also play a role in enhancing readability, not to mention lighting conditions. On monitors, screen contrast and brightness, refresh rates, type size and distance from the screen are factors. Once the key factors are satisfied, fine-tuning readability is sometimes more a matter of aesthetics than any strict metric. Some typefaces just 'feel' better with a certain kind of content, and it is difficult to spell out the exact reason. Taste is a notoriously difficult concept to explain. Professional level typesetting packages such as Quark or InDesign are much better at setting blocks of text than word processing packages. That said, observing the basic rules of readability will always yield a better result, whatever the package. Every word processing program gives its users some access to type controls, both at a character and a paragraph level. The typesetting program InDesign calculates the placement of words and hyphenation on a whole of paragraph basis, attempting to create an even type 'tone'. The apparently simple act of reading is anything but. Letters are human constructions with a complex and conditional history. They are not necessarily optimal, and are subject to continuous reinvention, for aesthetic as well as functional purposes. Changes in printing technology and the advent of computers and the Internet have all precipitated waves of type innovation. Type designers spend a great deal of time designing letter forms, harmonising those forms through a whole family of weights and styles, then setting every possible combination of kerning pairs, ligatures, special characters and letters from other alphabets. All through this exacting process they exercise their informed judgement, and their knowledge of related and historical typefaces, and current developments in the field. It is very far from being a science, as precise as their measurements might be. There are so many variables in setting type for readability that there are probably infinite variations that will both satisfy the basic demands of readability and those of proportions and aesthetics. There will never be a utopian 'perfect' typeface, as one could always posit an improvement, or a circumstance might arise that demands a different approach. Summary of Points to consider:
  • type size
  • type colour
  • type clarity and contrast
  • the ratio of the x-height to the overall letter height
  • letterspacing
  • kerning
  • line length
  • average word length
  • frequency of hyphenation
  • justified or set ragged left
  • number of and space between columns
  • leading (interline spacing)
  • paper colour and thickness
  • margins
  • paper dimensions
Paying some attention to at least some of these parameters is bound to make a body of text much more readable. Bucking the tyranny of Arial, Times New Roman, document templates and unnecessary layout embellishment can be a rewarding path to take. At a much more complex level, readability collides with psychology and neuro-anatomy. Scientists are interested in the way we read, whether a letter at a time, in clusters of letters, words, whole sentences or skimming whole paragraphs or pages. They look at culturally specific aspects of reading, and universal issues of cognition and meaning. Those apparently quotidian pages of text are moments away from being consumed and comprehended by the biggest mystery of all: consciousness. They are a way of one mind accessing the contents of another mind. That's one of the reasons that type design and typesetting is so endlessly interesting.
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If I Said You Had a Beautiful Body Type

The type nerd website Typographica recently released its list of notable typefaces released in 2008.  Given the biblical flood of digital typefaces released every day, attempting to highlight quality over dreck is probably a worthwhile exercise. People who care about typefaces may have strong and often eccentric opinions on some matters, but are surprisingly unanimous about high quality faces. There is often a moment of almost religious intensity for typophiles when a beautiful typeface swims into view. Sometimes the deciding factor is the way the face sets in body text, or a particularly graceful letter, or the relation of one letter to another, or an evocation of a particular epoch or event. Although type design, like music, is highly influenced by precedent and fashion, the best typefaces have a completely distinctive personality. If a designer does not respect that personality, the typeface will not work for her.
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Folders go global

dropboxThere are plenty of ways of storing files online and accessing them remotely. Some come via email services, or image sharing sites. Other users configure their own server, use space on their isp's server, or access their work server remotely. For sheer simplicity and ease of use, however, DropBox stands out.  After a very straightforward installation process (for Mac or PC) a DropBox folder appears in your drive tree (you get to choose where). The folder can be managed like any other folder on your computer: dragging files in, creating new folders, opening files and so on. The folder can be a little sluggish with larger files, which is not surprising -- it is online. The folder can be shared with others, or opened by yourself from any other location. No more mucking around with ftp or servers, or signing up with another service just to use their online storage. Storage up to 2Gb is free, with paid accounts kicking in after that.
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Colour Lovers

[caption id="attachment_308" align="alignleft" width="146" caption="ColourLovers"]ColourLovers [/caption] Individuals really matter on the Internet. They improve open source software, edit wikipedia, help SETI find extraterrestrial signals, produce podcasts, blog, twitter, aggregate news, break news, leak official documents and more.   Blogger Glenn Reynolds calls it the 'Army of Davids' effect. ColourLovers has generated its own passionate Army of Davids, all focussing on an area dear to many designers: colour. ColourLovers contributors add patterns and colour palettes to 'their' website in dizzying profusion. Their offerings are then rated by users and ranked according to those ratings. The site packs in a lot of visual information without losing clarity and offers a generous resource for anyone seeking colour ideas and interesting patterns/textures. The patterns are available at high resolution and the palettes can be exported to a number of image editing packages. With a constant stream of new colours and patterns, and a certain air of competition between contributors,  the site is always fresh and interesting. ColourLovers exemplifies the new generation of websites that are striving to meld the profit motive (the site takes advertising and sells merchandise) with a very open attitude towards anyone with relevant material to contribute.
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Dummies for books

book1Awaiting the return of a book from the printers is a nerve-racking time. Authors worry about errors, page ordering mistakes,  the cover design and the overall feel of the work. In the end, a book is an artefact as well as a collation of words and ideas. If the book looks flimsy, poorly bound, the cover curls up and the paper type feels wrong, disaster may be in the offing. What many authors don't know is that printers are happy to make up a 'dummy' of their book before printing. The dummy replicates the paper type, weight, cover stock, binding style and page extent, but is completely blank. It is not a proof -- that comes later in the process.  A book dummy allows the author or publisher to assess the feel and quality of the book before printing it. In conjunction with the printers proof and thorough checking, it is a means of ensuring the quality and accuracy of the whole production. In addition, your leftover book dummy will make a dandy notebook.
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On the Same Page

Planning documents such as magazines, handbooks and newsletters can be daunting. Many editors use a form of flat plan to map out the document, showing how one page relates to another, allocating advertising space and the flow of articles.  Flat plans can be set out in programs such as Word, Excel and even InDesign. A new option has recently become available -- the online flat plan. Online flat plans enable a large number of people to access the same file whatever their location, and to quickly map the building blocks of a long document. These document planning solutions are a prime example of web 2.0 at its best -- innovative, customisable, updateable and easy to use. Intelligent Flat Plan charges on a per page basis, and the slightly less fully featured Blink Plan charges a monthly rate.
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Little Green Men

We've been listening for aliens for some time now. SETI (Search for Extraterrestrial Intelligence) is conducted by various privately funded organisations (the US Government having pulled out of the area some years ago). The SETI at Home initiative enlists spare processing time on millions of home computers via the Internet, processing signal data recorded by radio telescopes.
Are We Alone Are We Alone? So far SETI has not yielded any positive results, though astronomers are still trying.  In the meantime, the people at the SETI institute conduct public outreach and education campaigns. One of their efforts is the stellar podcast Are We Alone, hosted by astronomer Seth Shostak and producer Molly Bentley.
Seth and Molly have set themselves a wide scientific brief. Sometimes they deal with issues directly related to the possibility of and development of life elsewhere, and the difficulties involved with detection and communication, while other episodes cover skepticism, science education and the scientific method.  Practising scientists are interviewed, including Nobel laureates and other luminaries.
Both presenters possess an attractive lightness of touch. Humour is a consistent and successful feature of the show, with Molly usually playing the straight woman to Seth's joker. The tone is approachable, non-elitist and beneath the constant stream of jokes, skits and nutty voice-overs, passionate about science and the possibilities of life.
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Clear Thinking

  Skeptics Guide to the Universe Skeptics Guide to the Universe Most amateur podcasts are ... amateur. Long pauses, hesitant delivery, bad sound and worse material -- like community TV without the funding. The Skeptics Guide to the Universe is one of the few exceptions to this pattern.  Presented by Dr Steven Novella, a neurologist working at Yale University, Skeptics Guide targets the armies of con-artists, psychics, faith healers and creationists that prey so ceaselessly on the credulous. Dr Novella is ably backed up a by a team of four co-presenters. Their constant cross-talk and banter during the show is one of its strengths. Skeptics Guide does not confine itself to debunking cranks, but also interviews scientists, educators and fellow skeptics, giving the show a consistently positive and forward-looking tone. Unreason is everywhere, but this highly entertaining show celebrates the human capacity to sort out truth from untruth. The Skeptics also maintain the appropriately titled blog, Rogue's Gallery.
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HDR - Too Much Reality?

[caption id="attachment_210" align="alignleft" width="167" caption="A canyon with all shadow detail visible"]
A canyon with all shadow detail visible
[/caption] Traditional film-based photography involves a great deal of compromise, much of it arising from the limitations of the equipment. Digital photography removes or diminishes many these limitations.  For example, digital photography is extremely good at rendering tonal range and colour. High dynamic range imaging (HDR) takes this capability to extremes. HDR involves combining differently exposed images of the same scene. The resultant image retains useful information from all of the exposure settings. The idea is not new, but digital photography has made HDR accessible to vast numbers of amateur and professional photographers. And they trying it out en masse -- a search for HDR images on Flickr yields over one million results. HDR images are unsettling. The level of detail is almost overwhelming, and the colours just too rich. Where the human eye usually sees only partial detail, HDR picks up everything. One can imagine a superhero with the capacity to see in HDR. Mere mortals may prefer the ordinary world of muted colours and imperfect perception. Software is available for those wishing to try their hand at HDR, some of it free.
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Mac Voices

Apple Mac users might only make up a small percentage of computer users, but they are a vocal minority. There are websites entirely devoted to guessing at the next device out of Cupertino, others that aim to ease the transition to Macland for lapsed PC users and others that chronicle the far reaches of Mac culture. New users will never lack for tips, tricks and a vast range of resources. Mac-oriented Podcast listeners have access to audio offerings ranging from besotted to the slightly skeptical. Apple Keynotes: The High Church of Apple Love, when Prophet Steve comes down from the Silicon Mount and offers up the next device. Cleverly staged, emotional and deeply weird for the non-Mac listener. Unfortunately, Mr Jobs is ill and while competent, replacement speakers lack his proselytising charm. Apple Quick Tips: shiny young Mac Evangelists present very short and reasonably useful basic tips on aspects of Mac Use, invariably ending their spiel with a chirpy and slightly irritating 'Wanna Learn More?' Mac Tips Daily: Presented with enthusiasm and not completely polished, but ranging further and going deeper than Apple Quick Tips. Mac Cast: Intelligent, amiable and engaging, Mac Cast is a sprawling podcast that packs in Mac news, gossip, new releases and some excellent and informative interviews. The presenter (Adam Christianson) really does his research, and manages to preserve an air of independence and constructive criticism.
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PDFs for free: online & on your computer

Portable Document Format (PDF) files are a common feature of the modern Internet. Generated by Adobe's Acrobat software, PDF files carry with them all image and font information, and do not have to be reconstructed by the receiving computer. The format was devised by Adobe as a way of bringing the invariant nature of print on paper to the variable world of computer-based documents. By giving away the Acrobat Reader as a free download, Adobe ensured that the PDF format spread widely and has become an unofficial Internet and corporate standard. Graphic designers also use the format when finalising a job, embedding all image, typeface and colour information in a single PDF file and optimising it for printer workflows. However, creating a PDF is not free. At the time of writing, users can purchase the full family of Acrobat software for AUD$555. This allows them to create, edit, add comments to and authorise others to comment on, PDFs. Users of Microsoft Word, Powerpoint, Excel, Photoshop, InDesign, Quark Xpress and a host of other packages are able to either 'print' to PDF, or create a postscript file that can be then 'distilled'.   For businesses that only occasionally create or edit PDFs, the cost of this software is quite high. Adobe is aware of this part of the market, and offers an online PDF creator for approx USD$9.99 a month or USD$100 per year. However in the everything-should-be-free world of Web 2.0, numerous alternatives have arisen that cost absolutely nothing. DoPDF is a small download available on Windows. Once installed, a PDF option appears in the print options box of all the programs from which you might want to create PDFs. CutePDF is a stripped down piece of freeware which installs as a PDF option available when printing a document. PDF online allows users to upload a file, enter their email address and have the completed PDF file emailed back to them. Simple, and no software installation required. Primo Online does the same thing as PDF online, also for free. Open Office (the free open source suite of programs that emulate the Microsoft family), allow users to save files as PDFs as a native capability. There are other fee-based packages such as Nitro PDF that offer a rather more extensive set of features, and are still cheaper than the full version of Adobe Acrobat.
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Galaxy Zoo

[caption id="attachment_161" align="alignleft" width="200" caption="A few inhabitants of the Zoo"]
A few inhabitants of the Zoo
[/caption] The scientists behind Galaxy Zoo 2 want to use your pattern recognition skills to help them classify galaxies. They call it 'citizen astronomy' and participants page through images of galaxies taken by an automated telescope, answering a series of questions about the appearance of a particular galaxy. The human eye is better than software at sorting these images into appropriate categories. Well over 100,000 people have participated and 50 million categorisations have been made (each galaxy is viewed by several people, making the classification much more reliable). Results so far have helped change thinking about the abundance of certain kinds of galaxies and have also resulted in the discovery of a very odd structure.
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Take me to your Masters

Multiple Master (MM) typefaces were an interesting experiment in digital typography. Created by Adobe, MMs dispensed with the usual system of font weights (bold, semibold, regular, bold, etc) in favour of smooth variation in the axes of weight, width and optical size.  Many more variations were therefore available than could be achieved with a standard family of typefaces. Adobe released several attractive and useful typefaces in this format: Cronos (see image below), Bickham Script, Chapparal, Myriad, Minion, Ocean Sans and others.  However, the sheer time and expense involved in creating MM typefaces meant that other type designers were slow to come on board, and eventually Adobe allowed the format to lapse in favour of Open Type (in the context of the bigger debate surrounding the harmonisation of True Type and  Type 1). Adobe has released a collection of 'equivalent' Opentype typefaces with a slew of additional characters, but they don't fully recapture the range of subtle variations that characterised the MM format. mmfonts
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Cataloguing in Publication (CiP)

Cataloguing in Publication (CiP) is a free service offered to publishers by the National Library of Australia to provide a bibliographic record for a book before it is published. When the book is published the CiP data is printed on the reverse side of the title page. The CiP data is also included in the National Bibliographic Database (NBD) available on Kinetica, Australia’s Library Network. Visit www.nla.gov.au/services/CIP.html for further information.
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Clipart you don't really own...

stick1Is it ever OK to use Microsoft clipart for commercial purposes? Leaving aside aesthetic issues, the answer is ... not really. Microsoft and other companies have immense legal muscle and will often act to protect their intellectual property. In general, Microsoft has deemed that non-commercial use of their clipart is permissible, provided the clipart comes from a legal copy of a Microsoft program or was downloaded from Microsoft’s online clipart site (office.microsoft.com/clipart) by a Microsoft user. Clipart may not be on-sold. According to Mr Gates' lawyers: The following guidelines apply to the use of clip art: 1. You may use clip art in your school assignments and projects. 2. You may use clip art in your church brochure. 3. You may use clip art for personal, noncommercial uses. 4. You may not use clip art to advertise your business. 5. You may not use clip art to create a company logo. 6. You may not use clip art to illustrate the chapters of a book. Given the sheer amount of hideous Microsoft stick figures in business brochures and the like, one might think that particular horse has well and truly bolted. Fortunately, better clipart is available in many places on the web, some free and others rather less so. There is even a website devoted to storing the vector logos of the world's major brands.
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New Resolution

rgb1Not all digital images are equal. Some are so small that they are adequate for web purposes only, while others are suitable for the more rarified heights of print. There are a few simple rules of thumb to be employed when judging which is which and how much an image can be enlarged without ruining it. 
Image Building Blocks
The ancient Greeks were the first to guess that if you cut matter into small enough pieces, you would eventually end up with the fundamental particles from which all things are composed. Digital images are similar. Peer closely enough, and every photograph resolves into a grid of tiny dots. On a computer screen, each point of colour (or pixel) is composed of three tiny image elements. The three elements are red, green and blue, and when each is illuminated in various combinations at one of 255 levels, give rise to one of many millions of potential colours. Back out at the human scale, viewers see a seamless blend of colour, detail and motion. Dots Per Inch The pixel density on a typical computer screen is 72 pixels per inch, which means 72 pixels on each side of a square inch, yielding a total of 5184 pixels per square inch. Images for use on the Internet are hence set up at 72 pixels per inch. Unless the absolute pixel size of an image is quite large, it is relatively unusual for a web-optimised image to be suitable for print purposes. Print images usually require a minimum of 300 dots per square inch, which equals 90,000 pixels per inch squared. Hence, print demands much larger file sizes. Interpolation All digital photos are comprised of a grid of pixels, also known as a raster image. When a digital image is enlarged, the image software automatically adds (interpolates) additional pixels. If enlarged too much, the resultant image can become noticeably blurry. Judicious use of image sharpening software can correct this to an extent, but not if there wasn't enough information to begin with.  Also. many jpeg images optimised for web purposes suffer from the effects of 'lossy' image compression, where image information is discarded and the picture becomes 'blocky'. Sharpening an image degraded in this way can be counterproductive. For example: An 300dpi image that is 500 pixels along each side translates into a 4.2cms on a side print image. An 72dpi image that is 2000 pixels on a side works out as a 17cms on each side image when resized (without resampling) to 300 dpi.  Hence the image that is larger in terms of absolute pixel dimensions is always the best option, even if it is nominally at 72dpi. Resize without Resampling If using a good quality image editor such as Photoshop, it is possible to resize an image without resampling (interpolating) it. In other words, you are able to change the size at which an image will print without altering the overall number of pixels. The value that changes is dots per inch. For example, a 1000 pixel image at 72 dpi would print out at 35cms across. If the resolution is reset to 200dpi without resampling, the image will now print at 12.7cms across.  At 300dpi, the image will be 8.47cms across. The same image, the same overall width in pixels, but a changing relationship to the resolution, and hence the print size. Example from Photoshop CS3: resize without resampling example image Note the pixel size, print size and resolution After resizing without resampling The pixel size remains the same, but the relationship between the print size and resolution has changed Summary:
  • Try to use images at, or close to, the original size unless there is a lot of image detail to work with.
  • Look for images with large pixel sizes (1000 pixels and above, preferably). Anything smaller than 400 pixels across is likely to be of little use for print.
  • When saving in the jpeg format, use the highest or next highest quality level.
  • when converting an image from 72dpi to 300dpi or similar, resize without resampling to discover the 'true' size of the image at print resolution.
  • If an image has to be enlarged for print purposes, use a sharpening filter afterwards
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By the Letter

Perhaps you saw an interesting typeface on a poster, or in a magazine. You're not a typeface expert and you've got no idea how to track it down beyond hunting through hundreds (if not thousands) of candidates on the web. There are a few simple options:  What the Font is a very neat way of identifying a typeface from just a small sample. The feature will work with a scanned sample or a fairly low resolution image from a digital camera. The clearer the sample, the better the program works. What The Font managed to correctly identify several partial samples we uploaded to it.  A linked forum also offers a bit of human interaction if the software doesn't do the trick. A simple way of identifying a type sample A simple way of identifying a type sample                       Typophile is a haunt for hardcore typeface enthusiasts and designers. If you don't have any luck with What the Font, then some of the folks at Typophile may rise to the challenge posed by your enigmatic sample. Membership is free. Search by Sight is offered at ITC's website (among other places) and involves the font seeker answering a series of yes/no questions relating to the type sample. If you only have a small number of letters/characters, the questions may continue for some time until the list of potential matches is narrowed down. Type Navigator at the Font Shop doesn't require a sample, but instead offers clues based on whatever aspects of the typeface you might remember. Even if you don't find the exact typeface, you will probably see something else of interest.
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Mi Casa es Picasa

These days it is easy to accumulate large quantities of digital images. Hard disks are much bigger, digital cameras are ubiquitous and attached images are emailed in industrial quantities. The image viewing and search tools supplied by Messrs Gates and Jobs are functional, but often slow and not particularly exciting. Others have tried to fill this gap. Apple has iPhoto, Extensis has Portfolio and Adobe sells Photoshop Lightroom. A program called iView Media Pro was gobbled up by Microsoft, but still exists. All are excellent programs, but in our experience, they are just  not as fast and intuitive with large volumes of files as Google's (free) Picasa. After installation, the user instructs the folder manager to watch specified folders on her hard disk. Picasa can also watch folders on networked drives and removable media. The initial index of all image files  on a given volume can take many hours. The resultant database built up by Picasa is often large. The interface is extremely clean. The default option is rows of image thumbnails, but alternatives include timeline and slideshow.  Searches are carried out 'live' -- search results appear as the user types. Individual images can be opened and edited in a number of simple ways.  Scrolling through results or the overall image library is usually fast, particularly compared to previously mentioned programs. Yet Picasa does have its flaws, or at least it can be pushed to breaking point. Image collections with more than ten thousand images may load quite happily in Picasa, but after a few searches, the program often slows dramatically. Picasa performs well in OS X, but even there, a very large image library can bring matters to a standstill.  Users are advised to watch only the folders they need, not the entire disc. It is also possible, if time consuming, to regenerate the database. Picasa doesn't just sit on your desktop. As befits a child of Google, Picasa offers access to Picasa Web Albums, where users can  store up to 1Gb of images on Google's servers. Bloggers can also upload images from Picasa to their own blogs. Useful how-tos for Picasa can be found here and here. Overall, Picasa is a worthy and capable image viewer and suitable for the vast majority of computer users.
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